HR documents are a treasure trove of personal information.
As of July 2019, over 4
billion sensitive pieces of data have been breached. That being said, is
there ever a safe way to transmit HR documents online? We think so, and we’ll
tell you why.
The Problem
The methods we use to transfer secure documents are just not
robust enough to weather sophisticated security breaches. We’ve blogged a lot
about how email is an extremely vulnerable method of file transfer and storage.
So, that’s no way to transmit an HR document.
Similarly, encrypted
email falls short a lot of the time as well. While your end may encrypt the
email before it’s sent and transmit it encrypted, your recipient may not have
the same concerns. Thus, your transmission is potentially open to being
compromised.
Is It Safe to Fax to Transmit HR Documents Online?
Well, in a couple of words, probably not.
Fax machines are susceptible to human error—dialing the wrong number, it’s an
image document, and it may be viewable at the receiving site by anyone. Online
Fax or Cloud-Based Fax is generally considered much more secure than
traditional faxing.
In-Person Delivery
When it comes to secure file transfer, it’s really difficult
to find a method more secure than this one. However, for obvious reasons, this
isn’t always possible. When you don’t work on-location, it’s essential to send
HR documents online.
Trustwire: A Secure Online Solution
If you need to transmit HR documents online in
a safe way, consider Trustwire. New employees can easily create an account
to send documents to HR departments. All documents are end-to-end encrypted.
Furthermore, Trustwire’s ease of use is unparalleled. This
means that what it costs to keep your employees up to speed on how to use the
platform is virtually free and intuitive.
Is There a Safe Way to Transmit Documents Online?
Yes. Put your confidence in a service that is committed to
maintaining its clients’ privacy above all else. Learn more by visiting our website.
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