Wednesday, October 28, 2020

Secure File Sharing for Insurance and Health Care Professionals

Medical practices and insurance companies use file sharing to store, share, and protect important information in the cloud. Health care professionals are often handling extremely sensitive patient data. Choosing trustworthy, cloud-based, file-sharing services are critical. 

Depending on where you live, some file storage may not be eligible to store, share, or transfer Electronic protected health information (ePHI).

Understanding Data Protection Regulations:

PIPEDA - The Personal Information Protection and Electronic Documents Act is a Canadian law that governs how private sector institutions gather, use, and disclose personal information. 

HIPAA - The Health Insurance Portability and Accountability Act is a federal law in the United States that requires national standards to protect sensitive patient health information. 

GDPR - The General Data Protection Regulation is a regulation in the European Union that addresses personal data transfer. 

Not all cloud file storage is HIPAA, PIPEDA, or GDPR compliant. We’ve created a list of the top four compliant file-sharing tools for insurance and health care professionals.

OneDrive for Business

OneDrive for Business is HIPAA compliant and GDPR compliant. Many healthcare providers and organizations prefer OneDrive to manage their documents safely, both offline and online. OneDrive also encrypts data when in transit and when at rest. Keep in mind Microsoft requires businesses to commit to a one-year minimum when they purchase the Office 365 Essentials package.


Box is GDPR compliant and HIPPA compliant. This tool allows organizations to share large files safely. File sharing in Box uses multi-layered encryption for optimal protection. Another feature on Box is the large number of integrations the platform supports. This helps businesses update info across various applications, like Trello, Oracle Marketing Cloud, Adobe, Zendesk, RingCentral, Salesforce, and HootSuite - to name a few. The software is available for Mac and PC. The box is also mobile-friendly, but keep in mind there is no Linux support.


Hushmail is an encrypted web-based email service. Insurance and health care professionals often communicate sensitive information via email. Hushmail is GDPR, HIPAA, and PIPEDA compliant. They provide a secure, private, encrypted email service to individuals and businesses around the globe, making sending emails overseas safer and easier. Hushmail is compliant with the top three privacy laws that govern their customers’ personal data. Hushmail can convey authenticated, encrypted messages in both directions, making sharing, and receiving emails a breeze.


Sync is a HIPAA & GDPR compliant cloud and file storage service. They cater to personal users and small healthcare clinics or businesses. One great thing about them is that, unlike other services, HIPAA/ GDPR is available even for the free personal plan. Their plans for healthcare professionals are cost-friendly and ideal for smaller businesses. Some of the top features include multiple user support, password protected sharing, offline file support, end-to-end encryption, secure link generation for file sharing, activity logs and more. While some of their features are only available in the premium option, many agree it’s worth the price for the peace of mind.

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