Monday, June 3, 2019

Is Dropbox Really Secure for Your Business?

When it comes to sharing photos from the big family reunion, Dropbox is great. Most people use it at home, so it makes sense that this translates to work. 

In fact, Dropbox Business has more than 300,000 subscribers. Unfortunately, when you look at how their digital security functions, Dropbox appears to be an inadequate solution for secure file transfer. 

In this post, we explore why.

Data Encryption Insufficient

Dropbox stores your confidential files alongside other users’ data. This means your company’s files on new products and financial reports are in the cloud right next to Grandma’s apple pie recipe. 

Business files need to be properly isolated. In the event of a security breach, your data may not be safe.

No Granular Permission Options

In order to facilitate collaboration from employees at multiple locations, files are often uploaded for editing. 

Currently, there are no options to set permissions for certain groups of users, which is another way in which Dropbox is not secure for business. So, your junior employees will be granted access to the same files as C-level executives. 

This doesn’t mean the files under the purview of your junior employees don’t need to be secure, but the lack of granular permissions can be an issue.

No Passwords for Subfolders

Because Dropbox won’t allow you to password protect subfolders, your business may have to restructure its folders. At best, this is a waste of precious time. 

At worst, some employees will be granted access to information they shouldn’t be privy to. Another way in which Dropbox doesn’t meet the needs of businesses.

No Option for Password-Protected Links

Currently Dropbox doesn’t allow you to share a link to a password-protected link. Furthermore, you cannot add password to a file already uploaded to Dropbox. 

Basically, once it’s uploaded, everyone who has access to the Dropbox account can access the file.

No Involvement from Your IT Department

Another reason Dropbox isn’t secure for business is that your IT department doesn’t have access to an audit log—so they cannot know who has accessed your files. Your IT department cannot wipe a device that has been lost or stolen. 

Additionally, IT staff cannot alter who can sync with particular files. This takes a lot of control away from the professionals you employ to monitor your technology.

You Can’t Lock Editing on Files

During the collaboration process, when you come to a stopping point, you need to lock editing. 

If you don’t do that you can waste a lot of time sorting through different versions, trying to find the final product. 

When the final edits have occurred, you need to halt the process, and you can’t do that with Dropbox.

So, Is Dropbox Secure for Business?

Dropbox is a great app for people to use in their personal lives, but it just doesn’t meet our standards for secure file transfers. 

As we discussed, you can see several areas where Dropbox may leave you wanting. 

If your business is looking for a simple, secure file transfer method, go to Trustwire now and sign up today.

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